Automation of the onboarding process in an IT company

Category: 

HR and Recruitment

Finance and Administration

About our client

The client is a dynamically developing IT company, employing specialists from various technological areas. With the increasing number of new employees, the HR department has struggled with the challenges of time-consuming and error-prone onboarding processes.

Main problems encountered by our client

Time-consuming collection of feedback on new employees

Gathering feedback from teams on new hires was complicated, and the lack of unified data made it difficult to compare ratings.

Delays in granting access to systems

The process of assigning access required the involvement of the IT department, which often caused delays and dependencies between departments.

Problems with inventory of equipment with high turnover

The management of IT equipment and documentation related to its rental was difficult to control with the rapid pace of personnel changes.

Lack of standardization of the onboarding process

Each new employee went through onboarding in a different way, which led to inconsistencies in the transmission of key information.

Low visibility of onboarding stepsprogress

The HR department had difficulty monitoring the progress of the onboarding process for individual employees, which made it difficult to react quickly to possible problems.

As a respond to clients problems and challenges we implemented

Automate feedback collection

We have implemented a system of automated surveys that are sent at fixed intervals (e.g. every two weeks). The data obtained is automatically categorized and analyzed, which allows you to easily compare the results.

Automated Access Assignment Process

Thanks to the integration of the systems, the HR department only indicates which tools the employee needs access to. Automation creates accounts, generates login data and transmits them in encrypted form without the participation of the IT department.

Automatic equipment inventory management

We have created a system that automatically generates rental agreements and acceptance protocols. The data from these documents is automatically synchronized with the inventory table, which minimizes the risk of errors.

Standardization of the onboarding process

Automated checklists and onboarding schedules have been introduced to ensure that every new employee goes through the same stages and receives consistent information.

Onboarding progress monitoring dashboard

An interactive dashboard has been created that allows the HR department to track the progress of onboarding in real time, identifying possible delays or unfinished tasks.

Benefits of implementation

Accelerate the work of the HR department by more than 50%.

Elimination of errors in the process of granting access and inventory.

Greater independence and efficiency in the work of the HR department.

Details of implementation

Deployment time

4 weeks

Time saved

200 h per month

Cost of implementation

11 000 EUR

Return on investment

after 4 months

Do you want to automate internal processes in your company?

We help in mapping, standardizing and automating business processes. Contact us and find out how much you will save with automation!

Get in touch

Write to us!

Select the topic you are interested in in the form and our specialist will contact you within 24 working hours.

Office staff

Thank you for contacting us!

Your message has been successfully sent. We will reply as soon as possible.
Oops! Something went wrong, failed to send the form.

Contact us by email

_process_automation@sagiton.pl

By sending a message to the generated email you declare that you agree to processing of personal data in order to contact you and have familiarized yourself with information clause Sagiton Sp. z o.o.

Oops! Qualcosa ha insegnato il modulo.

Find us

Services

Sales and customer service automation
Administration automation
Recruitment and HR automation
Business Process Automation
Automation of financial processes
Automation with AI
Automation of bidding
BIM Content management - BIMStreamer
Generative Design
BIM/CAD Revit plugins
E-commerce integrations
Web application development
Development of mobile applications
No-Code/Low-Code Development

Industries

Architecture and Construction
Customer service
Marketing and Sales
E-commerce
Finance and Administration
HR and Recruitment
Web applications
Mobile Apps

About us

About us
Contact
Recruitment
I hereby consent to the processing of my personal data by the Personal Data Administrator (hereinafter: “ADO”) — Sagiton Sp. z o.o. ul. Legnicka 59/B26, 54-203 Wrocław, in the scope of: name, email address or telephone, for the purposes of selling products and services of Sagiton Sp. z o.o. and for the purpose of sending me feedback and contacting me by Sagiton Sp. z o.o.

At the same time, I acknowledge that: at any time I can request the deletion of my personal data from ADO Sagiton Sp. z o.o., by sending to the e-mail address gdpr@sagiton.pl. or in writing, to the address Sagiton Sp. z o.o., ul. Legnicka 59/B26, 54-203 Wrocław, a statement containing the relevant request, which will result in the deletion of my personal data from the ADO Sagiton database Sp. z o.o.; I have the right to access the content of my data; providing my data is voluntary, although refusal to provide them is tantamount to not receiving them information regarding the sale of products and services of Sagiton Sp. z o.o., as well as with non-receipt of feedback and contact with me by Sagiton Sp. z o.o.
Close
In accordance with Article 13 (1) of the General Data Protection Regulation of 27 April 2016 (GDPR), we inform you that the administrator of your personal data is Sagiton Sp. z o.o. with its registered office at ul. Legnicka 59/B26, 54-203 Wrocław, e-mail: gdpr@sagiton.pl

Your personal data will be processed in the scope of your name, email address and/or telephone number in order to respond to your enquiry/request for contact and provide feedback — on the basis of Art. 6 (1) lit. a GDPR, i.e. consent to the processing of personal data.

The data controller informs that your personal data will not be made available to third parties.

Your data will not be transferred outside the European Economic Area or to international organisations.

Your personal data will be processed until you withdraw your consent to the processing of data and also in the event that the purposes of processing these data cease.

You have the right to access, rectify, delete, restrict processing, transfer and object to your personal data.

If you give your consent, you have the right to withdraw your consent at any time. The exercise of the right to withdraw consent does not affect the processing that took place until the withdrawal of consent.

You have the right to lodge a complaint with the supervisory authority, i.e. the President of the Office for Personal Data Protection, ul. Stawki 2, 00-193 Warszawa.

Providing your personal data is a prerequisite for establishing contact with you by Sagiton Sp. z o.o. with its registered office at ul. Legnicka 59/B26, 54-203 Wrocław. If you do not provide personal data, Sagiton Sp. z o.o., will not be able to contact you.

Data Controller Sagiton Sp. z o.o. informs that it will not use your personal data for automated decision-making, which is based solely on automated processing, including profiling, and has legal effects on you or similarly significantly affects you.
Close
I hereby consent to the processing of my personal data by the Personal Data Administrator (hereinafter: “ADO”) — Sagiton Sp. z o.o. ul. Legnicka 59/B26, 54-203 Wrocław, in the scope of: name, email address or telephone, for marketing purposes, by Sagiton Sp. z o.o.

At the same time, I acknowledge that: at any time I can request the deletion of my personal data from ADO Sagiton Sp. z o.o., by sending to the e-mail address gdpr@sagiton.pl or in writing, to the address Sagiton Sp. z o.o., ul. Legnicka 59/B26, 54-203 Wrocław, a statement containing the relevant request, which will result in the deletion of my personal data from the ADO Sagiton Sp. z o.o.; I have the right to access the content of my data; providing my data is voluntary, although refusal to provide them is tantamount to not receiving them commercial information from Sagiton Sp. z o.o.
Close

Sagiton Sp. z o.o. © 2025

Privacy Policy

I hereby consent to the processing of my personal data by the Personal Data Administrator (hereinafter: “ADO”) — Sagiton Sp. z o.o. ul. Legnicka 59/B26, 54-203 Wrocław, in the scope of: name, email address or telephone, for the purposes of selling products and services of Sagiton Sp. z o.o. and for the purpose of sending me feedback and contacting me by Sagiton Sp. z o.o.

At the same time, I acknowledge that: at any time I can request the deletion of my personal data from ADO Sagiton Sp. z o.o., by sending to the e-mail address gdpr@sagiton.pl. or in writing, to the address Sagiton Sp. z o.o., ul. Legnicka 59/B26, 54-203 Wrocław, a statement containing the relevant request, which will result in the deletion of my personal data from the ADO Sagiton database Sp. z o.o.; I have the right to access the content of my data; providing my data is voluntary, although refusal to provide them is tantamount to not receiving them information regarding the sale of products and services of Sagiton Sp. z o.o., as well as with non-receipt of feedback and contact with me by Sagiton Sp. z o.o.
Close
In accordance with Article 13 (1) of the General Data Protection Regulation of 27 April 2016 (GDPR), we inform you that the administrator of your personal data is Sagiton Sp. z o.o. with its registered office at ul. Legnicka 59/B26, 54-203 Wrocław, e-mail: gdpr@sagiton.pl

Your personal data will be processed in the scope of your name, email address and/or telephone number in order to respond to your enquiry/request for contact and provide feedback — on the basis of Art. 6 (1) lit. a GDPR, i.e. consent to the processing of personal data.

The data controller informs that your personal data will not be made available to third parties.

Your data will not be transferred outside the European Economic Area or to international organisations.

Your personal data will be processed until you withdraw your consent to the processing of data and also in the event that the purposes of processing these data cease.

You have the right to access, rectify, delete, restrict processing, transfer and object to your personal data.

If you give your consent, you have the right to withdraw your consent at any time. The exercise of the right to withdraw consent does not affect the processing that took place until the withdrawal of consent.

You have the right to lodge a complaint with the supervisory authority, i.e. the President of the Office for Personal Data Protection, ul. Stawki 2, 00-193 Warszawa.

Providing your personal data is a prerequisite for establishing contact with you by Sagiton Sp. z o.o. with its registered office at ul. Legnicka 59/B26, 54-203 Wrocław. If you do not provide personal data, Sagiton Sp. z o.o., will not be able to contact you.

Data Controller Sagiton Sp. z o.o. informs that it will not use your personal data for automated decision-making, which is based solely on automated processing, including profiling, and has legal effects on you or similarly significantly affects you.
Close
I hereby consent to the processing of my personal data by the Personal Data Administrator (hereinafter: “ADO”) — Sagiton Sp. z o.o. ul. Legnicka 59/B26, 54-203 Wrocław, in the scope of: name, email address or telephone, for marketing purposes, by Sagiton Sp. z o.o.

At the same time, I acknowledge that: at any time I can request the deletion of my personal data from ADO Sagiton Sp. z o.o., by sending to the e-mail address gdpr@sagiton.pl or in writing, to the address Sagiton Sp. z o.o., ul. Legnicka 59/B26, 54-203 Wrocław, a statement containing the relevant request, which will result in the deletion of my personal data from the ADO Sagiton Sp. z o.o.; I have the right to access the content of my data; providing my data is voluntary, although refusal to provide them is tantamount to not receiving them commercial information from Sagiton Sp. z o.o.
Close